Session Materials
Session Materials
- Do I have to provide session materials?
- When do you need my session materials?
- Concurrent events: What kind of session materials can I submit?
- Co-located events: What kind of session materials can I submit?
- Can I include promotional content in my presentation and/or materials?
- What kind of presentation deck should I submit?
- How should I format my materials?
- How should I name my files?
- How do I submit my session materials?
Do I have to provide session materials?
Session slide decks and/or resources can greatly enhance the attendee experience. Attendees often request slide decks during and after the event.
You’re not required to submit session materials, but we strongly encourage you to do so if you’re able to share them.
Please email them to programs@LearningGuild.com by November 10.
When do you need my session materials?
- Please email any materials you wish to have available during the conference to programs@LearningGuild.com by November 10
- Please submit only final files
- We will process materials received after the deadline (and even after the event!), but we are unable to guarantee that they will be available prior to your session
- All materials for sessions will be posted in the event app.
Concurrent sessions: What kind of session materials can I submit?
The materials you submit should either share content from your session and/or enhance the topic further. Your materials can include:
- Your slide deck
- Exercises
- Resource lists
- Job aids
- Tips sheets
- Checklists
- Infographics
We recommend including your contact information in your materials and at the end of your presentation deck.
Note: Session materials will be available to attendees digitally in the event app and will not be printed.
Co-located events: What kinds of session materials can I submit?
Much like conference sessions, materials for co-located events should share the content from your session and/or enhance it. These materials are printed and given to attendees at the start of the day, so you may wish to think about what you submit as more of a single workbook than a number of separate files. Consider what resources you include and what order you include them in to provide the most context and value to attendees.
NOTE: Materials for co-located events will be printed. They will not be made available in the event app.
Can I include promotional content in my presentation and/or materials?
Please do not include promotional content in your presentation slide deck and/or resources. Examples of promotional content include large company logos/branding on each slide or in-depth marketing content about the products/services your company offers.
If you’re unsure if something would be considered promotional content, please reach out to programs@LearningGuild.com.
What kind of presentation deck should I submit?
There’s no one “right” kind of presentation deck.
Keep your presentation materials sleek, to the point, and visually engaging. We also encourage you to think beyond your presentation materials and consider other ways you can engage your audience and enhance the learning experience.
While not required, an event PowerPoint template is available for you to use for your presentation. This template includes a branded event title slide and transitional slide.
If you choose not to use this template, we do request that you insert the template title slide into the beginning of your slide deck when submitting your session materials.
How should I format my materials?
Please submit your presentation deck as a PDF.
We will add an event cover page to all session materials.
We will not proofread your materials; please check your presentation deck for readability and spelling/grammar errors.
Note: The file size for your session materials should not exceed 10MB. If one or more of your files is larger than 10MB, please compress the PDF or divide your resources into multiple smaller files.
How should I name my files?
Our naming convention is as follows: L24_###_LAST NAME_type-of-resource
L24 = the code for Learning 2024
### = your session number (such as 401)
LAST NAME = the last name of the presenter(s)
Type-of-resource= what the file is (presentation, resources, exercise, etc.)
FOR EXAMPLE:
- L24_999_Smith_Presentation
- The slide deck for Session 999 presented by speaker Smith.
- L24_999_JonesSmith_Presentation
- The slide deck for Session 999 presented by speakers Jones and Smith.
- L24_999_Smith_Presentation
- L24_999_Smith_Resources
- Two files for Session 999 presented by speaker Smith: the presentation file and a supplemental resources file.
How do I submit my session materials?
- To ensure that your concurrent session materials will be available during the event, we must receive them by November 10, 2024
- Please submit only final files
- Email your PDF(s) to programs@LearningGuild.com