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Important Dates
Below is a list of tasks and important dates that will assist you as you plan for your participation at Learning 2023. Please refer back to this list or add dates to your calendar to ensure the success of this partnership.
Ongoing
Sponsorship and Advertising Opportunities. Use this contact to request the prospectus for details on: Keynote Sponsorships, Meter Sign Advertising and more opportunities.
Email Anthony Licata at alicata@learningguild.com
Ongoing
Learning Guild Editorial Calendar-based Advertising
Email Christian Keator at ckeator@learningguild.com
October 27
Kiosk Artwork – Send your Kiosk graphics by this date. Click here for details
Email Aubrey Maxwell at amaxwell@learningguild.com
October 27
Premium Sponsor Meter Sign Graphics Due
Email Aubrey Maxwell at amaxwell@learningguild.com
Opens: November 1
Closes: November 28
Register your team to attend and work at the event.
By October 31, sponsors will receive an email with specific instructions on how to register.
November 1
Ensure your Logo is accurate, changes cannot be accommodated beyond this date.
Check your logo here: HERE
Email Aubrey Maxwell at amaxwell@learningguild.com
November 10
Hotel Discount Deadline. All sponsors are responsible for making their own travel and hotel reservations. Book with the hotel and receiving our special group rate (subject to availability).
November 15
Final Call: Sponsorships and Advertising
Email Anthony Licata at alicata@learningguild.com with questions about remaining opportunities
November 15
Deadline to submit your Company Profile. Use the link that was sent to you via email on November 1.
For questions or a new link, email Aubrey Maxwell at amaxwell@learningguild.com
November 28
Last day for sponsors to submit advance registration/badge requests. After this date all changes or additions must be handled at on-site registration.
Anytime Prior to Event
Direct to show shipments
Please note: There is minimal storage in your kiosk, plan accordingly. Small items like pens and universal phone chargers are recommended. Boxes cannot be left around your kiosk.
Hold for Guest: [Insert Name] Arriving: [date]
Hilton Orlando Buena Vista Palace
1900 East Buena Vista Drive
Lake Buena Vista, FL 32830
Monday, December 4
Lead Retrieval Scanners available for pickup at the registration desk 7:30am-7:00pm.
Tuesday, December 5
Lead Retrieval Scanners available for pickup at the registration desk 7:30am-12:00pm.
Tuesday, December 5
Innovation Gallery Sponsor Access. Sponsors gain entry 1 hour prior to attendee access at 11:00am. Storage is limited. Please note: the Gallery opens at 12:00pm to attendees.
Wednesday, December 6
5:00-6:00pm Sponsors remove items from Kiosk & return Lead Retrieval Scanners to the registration desk. Ensure on-time returns! Sponsors will be responsible for covering replacement costs in case of loss, misplacement at their designated kiosk, or failure to return the Lead Device within the specified return period.
Thursday, December 7
Sponsors Remove Any Remaining Items from Kiosk – 8:00am-9:00am. Please make sure all promotional and personal items are removed prior to 9:00am Thursday. Any remaining items will be considered abandoned and discarded at your cost.
Thursday, December 7
Last Call: Rebook for Learning 2024
Email Anthony Licata at alicata@learningguild.com
We strongly advise you to review the overall event Sponsorship Deliverables & Event Guidelines.